Our Client
For 80 years, Brown Falconer has designed and delivered projects, establishing enduring relationships that have stood the test of time. Our contribution supports clients and partners to grow, and to care for, educate, accommodate, inspire and employ others – while impacting our communities and environment in an increasingly sustainable manner.
We value outcomes founded on knowledge – knowledge of great design and building outcomes, knowledge of global trends and opportunities, and deep knowledge of our clients’ needs and aspirations. We start every project with a unique process to generate and share a common knowledge. An opportunity now exists for an experienced, Executive Assistant to join the business in a critical role.
The Role
This role will play a pivotal part in supporting three Directors, providing high-level administrative and organisational support that enhances efficiency, streamlines operations, and enables the leadership team to focus on strategic priorities. Key responsibilities will include:
- Providing proactive, executive support to ensure the smooth and efficient management of day-to-day operations
- Managing complex diaries, calendars, travel arrangements, and competing priorities in a fast-paced environment
- Coordinating meetings, preparing agendas, taking minutes, and tracking actions to support executive decision-making
- Preparing professional correspondence, reports, presentations, and briefing materials to a high standard
- Building and maintaining strong relationships with internal and external stakeholders while acting as a key point of contact
- Supporting projects and business initiatives by coordinating activities, monitoring progress, and ensuring timely delivery
- Maintaining accurate records, confidential information, and document management systems with a high level of discretion
- Identifying and implementing process improvements, enhancing administrative efficiencies, and supporting continuous business improvement
- Overseeing daily office operations to maintain a professional, organised, and well‑presented workspace
- Providing oversight, leadership and training to the Studio Administrator, ensuring all administrative tasks are completed accurately and within required timeframes
About You
- Experience supporting leadership as an Executive Assistant or a Senior Administrator
- Proven ability to communicate effectively, maintaining discretion, confidentiality, honesty, responsibility, integrity and authenticity
- Highly adaptable, resourceful and comfortable working in fast‑paced, agile environments with shifting priorities and changing deadlines
- Proactive, self‑directed, and confident, with the ability to build rapport and trust quickly with senior leadership
- Approachable and personable, with a proven ability to develop strong internal and external relationships
- Fast learner with the capacity and desire to embrace new technology, systems, and tools
- Experience within a similar industry or small to medium business where you’ve had to work with agility and accountability is highly desired
In Return
- Competitive salary package + super based on your background and experience
- Significant opportunity to make an impact and utilise your diverse range of skills to support the Directors of an organisation
- Corporate office located in the Adelaide CBD close to public transport
- Opportunity to continuously develop your skill set in executive support and administration
- Highly respected position where your contribution will be valued in an excellent, collaborative, values driven culture
- The role will be based primarily at the studio with a focus on developing relationships across the team – however, flexibility around start and finish times can be negotiated
Next Steps
If you’re interested in the position on offer, please submit your application using the relevant links. If you have any specific questions relating to the role, please email Megan Kivell – mkivell@ppsconsulting.com.au