Our Client
For 80 years, Brown Falconer has designed and delivered projects, establishing enduring relationships that have stood the test of time. Our contribution supports clients and partners to grow, and to care for, educate, accommodate, inspire and employ others – while impacting our communities and environment in an increasingly sustainable manner.
We value outcomes founded on knowledge – knowledge of great design and building outcomes, knowledge of global trends and opportunities, and deep knowledge of our clients’ needs and aspirations. We start every project with a unique process to generate and share a common knowledge. An opportunity now exists for an experienced, Business Support Manager to join the business in a critical role.
The Role
The role will make a significant contribution to the profile, operations, culture and people of Brown Falconer – supporting and positioning the practice internally and externally in alignment with the Brown Falconer vision and values. Reporting through to the 3x Directors, your duties will include:
- Providing senior executive support to the Director’s including comprehensive inbox and diary management, agenda preparation, meeting coordination, and serving as the primary internal and external point of contact
- Developing and overseeing a detailed calendar of events, projects and deliverables to ensure all activities are accurately scheduled and completed within required timeframes
- Keeping key stakeholders and leaders accountable to deadlines, ensuring all tasks are actioned and progressed appropriately
- Coordinating stakeholder workshops, ensuring all participants receive the necessary information, materials, and briefing packs
- Managing the preparation and coordination of submissions, including liaising with consultants to collect and consolidate data in a timely manner
- Preparing high‑quality proposals using InDesign, ensuring all information is accurate, consistent, and professionally presented
- Acting as the first point of contact for general HR matters and providing support throughout the employee lifecycle
- Coordinating end‑to‑end recruitment activities, including interview scheduling, conducting reference checks, and preparing employment contracts
- Supporting the allocation of resources through Total Synergy to ensure employees are assigned to the correct projects in line with organisational priorities
- Overseeing daily office operations to maintain a professional, organised, and well‑presented workspace
- Providing oversight, leadership and training to the Studio Administrator, ensuring all administrative tasks are completed accurately and within required timeframes
About You
- Strong background operating at a senior level as an Executive Assistant, Business Support Manager, Practice Manager, or an equivalent role
- Proven ability to communicate effectively, maintaining discretion, confidentiality, honesty, responsibility, integrity and authenticity
- Highly adaptable, resourceful and comfortable working in fast‑paced, agile environments with shifting priorities and changing deadlines
- Proactive, self‑directed, and confident, with the ability to build rapport and trust quickly with senior leadership
- Approachable and personable, with a proven ability to develop strong internal and external relationships
- Fast learner with the capacity and desire to embrace new technology, systems, and tools
- Experience in project‑based environments, such as architecture, engineering, construction, or professional services will be highly regarded (though not essential)
In Return
- Competitive salary package + super based on your background and experience
- Significant opportunity to make an impact and utilise your diverse range of skills to genuinely support business operations
- Corporate office located in the Adelaide CBD close to public transport
- Opportunity to continuously develop your skill set in areas including general management, executive support, projects, HR and marketing
- Highly respected position where your contribution will be valued in an excellent, collaborative, values driven culture
Next Steps
If you’re interested in the position on offer, please submit your application using the relevant links. If you have any specific questions relating to the role, please email Megan Kivell – mkivell@ppsconsulting.com.au